CRM + Training Management System

Automation + AI that keep you fully compliant with HRDCorp documents and flow

Leads, quotations, class schedules, attendance and HRDCorp claims all live in one system. Sign a quotation and the class gets scheduled. Participants sign in with a QR code, or upload a photo of the attendance sheet and Trainly reads it, matches the names and issues certificates on its own.

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Pipeline
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e-Certificate
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Cahaya Retail Sdn BhdLeadership Programme
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A calendar view of every class: venue, trainer, capacity and mode (Physical, Virtual or Hybrid) at a glance.

INV-2026-0142
Due 30 Sep 2026
Leadership Excellence Programme (2 pax)RM 3,600.00
Venue & MaterialsRM 450.00
SST (8%)RM 324.00
Total DueRM 4,374.00
Sent · e-Invoice Ready
Sample generated e-Certificate

A real certificate generated by Trainly. Colours, title and wording are editable, no designer needed.

Full Coverage
0Modules covering CRM through claims
Document Automation
0Document types generated automatically
HRDCorp Ready
0Stage HRDCorp claim flow, fully tracked
Zero Spreadsheets
0Spreadsheets needed to track a claim
The Problem

Your own paperwork and your HRDCorp paperwork end up as two separate messes

Most training providers run two systems without meaning to: their own business records, and a pile of HRDCorp-specific forms on the side. The two drift apart fast. Attendance sheets get photographed on someone's phone. Claim statuses sit in a spreadsheet nobody remembers to update. Certificates get made one at a time in Canva. None of it talks to the rest.

Two colleagues cross-checking training records on a laptop
Two people, three spreadsheets, and still no single answer for "what's the status of this claim?"
Problem

Attendance sheets get photographed, then typed in by hand

Someone squints at a blurry photo and ticks names off a list, one class at a time.

Solution

Trainly reads the signed sheet for you

It reads the photo, matches names against the class roster, marks attendance and issues certificates on its own. Only names it isn't sure about get flagged for a quick check.

Problem

HRDCorp claims fall through the cracks

Grant IDs, JD14 forms and claim statuses live in a spreadsheet that goes stale the moment two people touch it.

Solution

One claim status, per enrollment

Every participant carries a live status: Pending, Approved or Claimed. The Grant ID and signed JD14 come straight from the client, so nobody retypes them.

Problem

Every document starts from a blank page

Quotations, invoices, purchase orders and certificates get typed out fresh in Word, Excel or Canva for each client.

Solution

Every document is one click away

Quotation, invoice, purchase order, certificate: auto-numbered PDFs, built straight from the data already sitting in the system.

Problem

Freelance trainers get double-booked

Nobody notices a trainer already has a confirmed class until the client calls asking why no one showed up.

Solution

Conflicts get caught before the PO goes out

Trainly checks a trainer's existing bookings first and warns you the moment two classes overlap.

Problem

Post-training reports eat a whole afternoon

Someone opens the evaluation spreadsheet, tallies scores by hand and pastes comments into a Word template.

Solution

A finished report in minutes, not hours

The evaluation form, its score rollup, and a client-ready PDF report (with an AI summary of the written feedback) come out of the same system.

Problem

Nobody has a clear view of the business

Leads, invoices, trainer payouts and class performance sit in different files, so there is no single place to check how things are going.

Solution

One dashboard that stays current

Sales performance, trainer utilization, training cost and an activity heatmap, computed live from the same data you already entered.

Everything In One Place

One system, from your first lead to your final claim

Open a card to see what's actually inside. Everything listed here is already built and working.

Built For Malaysia

The HRDCorp claim flow, handled from start to finish

Every stage of a claimable class, from proposing it to the finished training report, lives in one system. Click a step to see how it works.

e-Certificates

Certificates that issue themselves

The moment a participant's attendance is complete, Trainly generates their certificate. No fighting with a template in Canva, no one typing forty names into a mail merge.

  • AI-matched attendance. A photographed sign-in sheet gets read automatically, checked against the class, and used to issue certificates without a manual review step.
  • Sign-in by QR code. Put the sign-in QR on the training-room screen. Participants scan, find their name and sign on their own phone, verified by IC number.
  • A template you actually control. Pick your two colours, write your own title and wording, preview it instantly. No designer required.
  • A public lookup link. Participants claim and view their own certificate. No login needed.
Sample e-Certificate generated by Trainly

An actual certificate generated by the platform. This is real product output, not a mockup.

What your participants actually see

No app to install and nothing to log into. Every link works straight from a phone browser, and these are the real pages, not mockups.

Participant list submission page

The client adds or edits their own participant list anytime before training day, with no spreadsheet emailed back and forth.

Attendance photo upload page

A photographed sign-in sheet, submitted straight from a phone for the AI to read and match.

Certificate claim confirmation page

Participants look up and download their own certificate with just their IC number.

More real documents, generated the same way

Quotations, purchase orders, training banners, evaluation and assessment QR posters and full training reports, all generated automatically and all carrying your own branding.

Sample generated training banner

A branded training banner, generated for every class, ready to post or print.

Sample generated evaluation QR poster

A QR poster linking straight to the class's evaluation form, so there's no manual link-sharing.

Sample generated Post-Assessment Test QR poster

Pre- and Post-Assessment Test QR posters for every class, test-scanned before they're used.

Sample generated quotation

A quotation with your own terms and numbering, ready to email or return for e-signature.

Sample generated purchase order

A trainer purchase order, generated the moment the quotation comes back signed.

Sample generated training report page

The Course Training Report, compiled and charted automatically from real evaluation responses.

Questions

Frequently asked questions

Ready to stop juggling spreadsheets?

Tell us about your training business and we'll walk you through Trainly, including how the HRDCorp workflow and AI attendance matching would fit your classes.

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